Site Coordinator Information and Resources

Site Coordinator Page

You can host APPLY Kansas application events starting in September through early November! Listed below are some steps and resources you are welcome to use to plan a successful event for your senior class.

2023 APPLY Kansas Site Coordinator Manual

2023 Apply Kansas Virtual Training Recording

Powerpoint Presentation w/ live links

Weblink Resources from Training Presentation

Plan your Event

(sample steps & resources below)

- Register with Apply Kansas
- Order your Apply Kansas Giveaways (ordering closed for 2023. Ordering will open again in late summer 2024)
- Register/Attend Apply Kansas Coordinator Training (Annually in August)
- Review the Site Coordinator Manual
- Set the date of your event
- Develop a plan, timeline & recruit a planning team if needed
- Engage volunteers & the community if desired

Promote your event

- Enlist faculty & staff to help with "Why Apply Day" on/around Friday, Sept 22, 2023
- Utilize Apply Kansas logos & hashtags
- Advertise your event around school & all forms of communication (social media, email, announcements, etc)
- Engage the community (contact media outlets, contact district office, request mayoral proclamations...)

Prepare Seniors BEFORE the Event

- Send event reminders
- Have students update their IPS postsecondary plans with any changes that were made over summer break
- Provide classroom/advisory lessons for seniors to learn the steps, timeline & requirements needed for applications.
- Provide seniors with access to their unofficial transcripts (printed or electronic)
- Send home an application worksheet to collect personal information from home to have ready for the application event

Sample Student Application Folder

- - Unofficial HS Transcript
  - Application Worksheet (fill out at home & bring back complete for the Apply Kansas event)
  - Application Fee Waiver (if needed)

Host your Event & Celebrate

- Host an application day or window of several days for seniors to complete college applications, job applications or complete next steps for their post-secondary journey
- Celebrate their completed applications using APPLY Kansas giveaways, pennants, stickers & social media
- Ask students to share their "I Applied" pictures on social media
- Display your pennants for the school community
- Provide FAFSA completion resources or follow up event information

Report Event

Reporting your Apply Kansas Event data is the only requirement for participating in this program. At a minimum you’ll need to submit the following information to us at the end of the fall season.

- - Number of seniors who submitted an application
  - Total Number of college applications submitted
  - Number of KS Public Colleges receiving applications

*Remember you can count all of the applications your seniors submit throughout the application season. It doesn't just have to be from your Apply Kansas event. Using the survey with your seniors at the end of the season/semester is a great way to track all of the applications your students submit, and have comprehensive data to share with your administration and other stakeholders. It's a great way to take a snapshot of the plans for your senior class, and highlight your post-secondary work.

(Schools that do not submit their Apply Kansas Site Summary data will not be eligible for All Star High School recognition)

Surveys to help you collect this data:

Electronic Student Checkout Survey

(Use this survey with your students and you will collect all the information needed for the Apply KS summary survey. Copy this google form and feel free to add any questions to collect data you may want in addition to make it your own) *Paper checkout surveys are listed under additional resources